Our training workshops teach employees how to perform tasks in PantherMart. Some of these tasks include procuring goods and services, processing travel and consultant payments and paying invoices from vendors.
Our primary goals for training are:
1) to train new employees who will use PantherMart;
2) to train existing employees who would like a refresher course; and
3) to train existing employees who transfer to a new position who will use PantherMart.
Instructor-led training is generally held on a bi-monthly basis. When new systems are initially being implemented, we offer classes with more frequency.
Our Open Classroom Support Labs assist new employees who have not yet attended instructor-led training and need help with specific job tasks. This lab is also offered to existing employees who need a refresher on a specific related job task. Employees are encouraged to bring their work with them to the lab. Please refer to our Course Registration site for dates and times of these open classroom support labs.
December 2023 Spectrum/PantherMart Training Calendar
Monday, December 4, 2023 9:00 am - noon
This workshop provides training on the basic navigation of the PeopleSoft Financials and PantherMart tools and basic concepts of Financials operations.
Monday, December 4, 2023 1:00 pm – 4:00 pm
This workshop provides training on the various reports that are available to users and tell what the reports are used for i.e. expenditure review. The workshop covers how to find financial information quickly, view detailed information using drill down features for purchase orders, vouchers, payments, journals and your budget. Participants will also learn how to run reports, print reports and monitor their budgets.
Tuesday, December 5, 2023 9:00 am - noon
Some knowledge of basic accounting principles is helpful prior to taking this class. This workshop provides training on the general ledger module. A journal is the vehicle used to correct/adjust previously recorded transactions, process interdepartmental invoices, transfer expenditures, record departmental sales & service revenues, agency expenses and continuing education revenue and expenses. Participants will be taught how to create, modify, delete, print, and approve a journal, inquire on a journal and troubleshoot errors.
Wednesday, December 6, 2023 9:00 am – 1:00 pm
This workshop provides training for those people who will be procuring goods and services, equipment purchases and consultant agreements. This workshop will cover shopping using catalog, non-catalog and punch-out catalog; assigning carts; reviewing carts and assigning accounting and workflow information; submitting the purchase requisition into workflow, approving transactions and receipting goods.
Thursday, December 7, 2023 9:00 am - noon
This workshop provides training for those people who will be requesting payments for less than $5,000 and generally these transactions include processing invoices, reimbursements, payments to independent contractors/consultants, food purchases, non-employee travel reimbursements, relocation and moving expenses, scholarships/fellowships and stipends. This workshop provides training for those people who process travel for their departments and/or units.
Frequently Asked Questions
A: If the cart is still in draft mode the Shopper or Requestor will have a remove hyperlink next to the attachment. If the cart has already been sent through workflow (but not yet fully approved), the Approvers can return the cart to the Requestor or Shopper and the ability to remove is restored. Note that if a P.O. has already been created, the ability to remove is not available.
A: On the Panther Mart homepage you’ll find a link to a searchable spreadsheet that should assist you in finding category codes more easily. In searching for example “Scholarship” I see an Account Code for Scholarships (781100) which is associated with the category code 96377 “Sponsorships (All Types)”. We’ve also included an Asset subset tab. For capital assets the category code and account code should include > $4,999.99 in the description. For small value assets, use one with a description which contains “$3,000 - $4,999”.
A: It sounds like what you have are notifications. If when you first click on approvals it looks like below, just check the box I circled, and Remove all notifications and click Go. They’ll all disappear.
A: Navigate in Panther Mart to Document Search, Open the Purchase Order in question and click on Invoices. There you will see the Invoice Status. If it’s been paid, click on the Voucher Number. There you will see a method of payment, check number and date paid.
A: If the vendor is already in Spectrum, email [email protected]; include a phone number, email address and fax number if available. That will speed up the process. If the vendor is not in Spectrum, ask the vendor to complete a Vendor Profile Form and fax it to the number on the form. It is a secure fax number.
A: Login to Panther Mart. Click on the link in the email. This will take you to your draft cart. Click on the history tab. You’ll see the error there.
A: In Panther Mart, click on Document Search. Enter the Purchase Order Number. Click on the P.O. Number. Check the Receiving Status. If it’s anything other than Fully Received, there’s probably a problem with your receipt. If the status is over received, you can enter an additional receipt with a negative sign (-) in front of the number of goods over received. This can be a tricky process. The first time, you should request assistance from the Help Desk at 3-HELP or [email protected].
A: When a cart is returned, when it is resubmitted, the requisition number is retained. The user most likely reused the cart for a different transaction.
A: The email approval code is like a password that you create so that you can approve items via email or your smartphone. The code need only be set up once. Enter your code on the user identification tab in your profile in Panther Mart.
A: Check your role in Panther Mart by clicking on your profile. If your role is Shopper, then you will be required to assign your cart to a requestor for further processing.
A: Effective October 1, 2012, non-catalog orders less than $3,000 will no longer require workflow approval by departmental approver(s). In other words, upon validation of budget and PO distribution (fax or email) to vendor, less than $3,000 orders processed by a requestor will be immediately processed through the system and transmitted to the vendor without stopping for departmental approval. However, these transactions will include a notification to the appropriate departmental approver(s) to make them aware of the transaction. In addition, once goods/services are received, a receipt must be processed in Panther Mart so payment can be made.
We anticipate this change will facilitate quicker processing of your less than $3,000 transactions while keeping your departmental approver(s) informed. With this change, it is important that you review access for the individuals with requestor roles as these users will be able to make purchases less than $3000 with just a notification to the approvers.
If there are questions, please contact Karmen Milton, Manager of Purchasing, at [email protected] or 3.3153.
Internet Explorer (IE) 8, 9, 10;
Chrome - latest version, automatically updated by Google;
Firefox - latest version, automatically updated by Mozilla;
Opera 10 and higher
Safari 4.0 and higher
Firefox - latest version, automatically updated by mozilla
Safari - embedded browser within the iPad
- Firefox 3.6 and IE 7 are not recommended.
- Email approvals are designed to work with embedded browsers for Android, Blackberry, and IPhone/Ipad mobile devices. Readability of emails vary based on email client and formatting selected.
- iPad is recommended by SciQuest, however not all Supplier punch-out sites will support use of this device.
- Although Safari is recommended by SciQuest, not all Supplier punch-out sites support this browser.