Spectrum Services

The Spectrum Office supports the administrative systems and the University community in several ways. Some of our job duties include but are not limited to the following:

• Perform 2nd tier software and data error resolution
• Troubleshoot Spectrum, Panther Mart, ONEUSG Connect
• Perform software testing for applications, GSU modifications, interfaces and setup & configuration changes
• Maintain interface between ONEUSG Connect and other campus systems (i.e. person registry, financial aid, etc.)
• Maintain interface between Spectrum, Panther Mart and other campus systems (i.e. person registry, financial aid, etc.)
• Open, Track and Resolve Help Tickets submitted by users
• Work with Shared Services representatives to resolve problems
• Work as a liaison between users and the technical team to resolve issues
• Maintain Data Integrity between tables and ledgers
• Develop reports and complex queries for user
• Evaluate business processes and recommend business process improvements
• Assess new data needs and requirements

The Spectrum Office offers several regular instructor-led (hands-on) financial and Panther Mart classes, open classroom support, online training guides and quick references. Employees are educated and trained in the Panther Mart Requestor, Payment Request, Travel, general ledger, commitment control and asset management modules so that they can perform their job duties effectively.

The Spectrum Team is pleased to announce Spectrum/PantherMart training being offered Summer 2023.  We have the classes scheduled for a virtual format via WebEx.  Registration is required at the URLs below.

Introduction to Spectrum/PantherMart

Monday, July 10, 2023 9:00 am - Noon

This workshop provides training on the basic navigation of the PeopleSoft Financials and PantherMart tools and basic concepts of Financials operations.

 

Financial Reports Training

Monday, July 10, 2023 1:00 pm – 4:00 pm

This workshop provides training on the various reports that are available to users and tell what the reports are used for i.e. expenditure review. The workshop covers how to find financial information quickly, view detailed information using drill down features for purchase orders, vouchers, payments, journals and your budget. Participants will also learn how to run reports, print reports and monitor their budgets.

Journal Entry Training

Tuesday, July 11, 2023 9:00 am - Noon

Some knowledge of basic accounting principles is helpful prior to taking this class. This workshop provides training on the general ledger module. A journal is the vehicle used to correct/adjust previously recorded transactions, process interdepartmental invoices, transfer expenditures, record departmental sales & service revenues, agency expenses and continuing education revenue and expenses. Participants will be taught how to create, modify, delete, print, and approve a journal, inquire on a journal and troubleshoot errors.

 

PantherMart Requestor Training

Wednesday, July 12, 2023 9:00 am – 1:00 pm

This workshop provides training for those people who will be procuring goods and services, equipment purchases and consultant agreements. This workshop will cover shopping using catalog, non-catalog and punch-out catalog; assigning carts; reviewing carts and assigning accounting and workflow information; submitting the purchase requisition into workflow, approving transactions and receipting goods.

Payment Request Form/Travel Authorization Form Training

Thursday, July 13, 2023 9:00 am - Noon

This workshop provides training for those people who will be requesting payments for less than $5,000 and generally these transactions include processing invoices, reimbursements, payments to independent contractors/consultants, food purchases, non-employee travel reimbursements, relocation and moving expenses, scholarships/fellowships and stipends. This workshop provides training for those people who process travel for their departments and/or units.

We administer PeopleSoft Financials security access and workflow access to employees and/or affiliates of the University. Employees are assigned roles based upon the tasks they will need to perform in the financial system and Panther Mart (i.e. process invoices, payment requests, employee & non-employee reimbursements using vouchers, procure goods and services, manage budget using online inquiries and reports, etc). To obtain access, a request must be completed and must have the appropriate signature approvals prior to access being granted.

Also, the Spectrum Office sets up and maintains Department and Project Workflow.  Workflow is the online approval routing for transactions such as purchase requisitions, payment requests, travel authorizations and general ledger journals. Workflow approval enables these transactions that are initiated by Requestors/End Users, to be routed through the system to pre-defined Approvers. Employees can be assigned a 1st or 2nd level of approval for department workflow or assigned a 1st, 2nd or 3rd level of approval for project workflow. A workflow request must be completed and must have the appropriate signatures before employees are assigned a level of approval.