Time and Absence
Time Reporting
Click here, you can find videos and job aids to help you learn How to Report Your time.
Report and Request Time Off
Employees with regular employment status at the institute are eligible to receive and are required to report leaves and absences.
To report your absences and leaves select the Time and Absence tile in Employee Self-service in OneUSG Connect. For helpful tutorials and related job aids, Click here.
Holidays
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Georgia State University observes thirteen (13) paid holidays during a calendar year. Twelve (12) of these are scheduled holidays and one (1) is an unscheduled holiday. Student assistants, graduate assistants, part-time instructors, and temporary non-students are not eligible to receive holiday pay. To receive pay for the holidays, an employee must be in active pay status the day before and the day after the holiday. Georgia State University has one paid unscheduled floating holiday that may be used by eligible employees at any time during the calendar year 2024. Employees hired on or before January 1, 2024 are eligible for the unscheduled holiday. These holidays are in addition to earned vacation time and are observed in accordance with the rules and regulations set forth by the university. Scheduled holiday time will be pre-populated for each employee by the payroll office. The scheduled holidays recognized by Georgia State University are as follows:
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Vacation
Vacation time must be approved in advance by the supervisor before it may be taken.
Eligibility
Regular, full-time and part-time benefits-eligible employees are eligible to accrue vacation hours. Full- time employees accrue 10 hours vacation per month for the first five years of employment. After the completion of the 5th year of service, vacation will accrue at 12 hours per month. Employees with 10 or more years of service will accrue at 14 hours per month.
Regular Employees working at least one-half time but less than full time earn and accrue vacation hours in an equivalent ratio to their percentage of time employed.
An employee must be hired on or before the 15th of the month to accrue leave for that month. Leave is accrued on the last working day of the month.
Carryover of Unused Vacation Days
On December 31 of each calendar year, each employee's leave record shall be adjusted to reflect no more than 45 days (360 hours) of accrued vacation/vacation.
Sick Leave
Regular, full-time and part-time benefits-eligible employees are eligible to accrue sick leave hours. Full-time employees accrue 8 hours of sick leave per month
Employees, who work at least 30 hours a week are allowed to use five (5) days of accrued sick leave to care for an immediate family member. Employees are not to perform University related tasks while on sick leave.
Sick Leave without Pay
Any employee unable to return to work after exhausting all accumulated sick leave and accrued vacation leave may request sick leave without pay for a period not to exceed one year. This additional sick leave without pay may be granted at the discretion of the department.
If additional sick leave is approved by the department, the employee will have the option to continue his or her group insurance benefits while on sick leave. The institution will continue to pay its share of the cost for such period, but the employee must continue to pay his or her share of premiums.
Upon return from approved, unpaid sick leave, the employee will be restored to his or her original position, or to an equivalent job with equivalent pay, benefits, and other employment terms and conditions. Georgia State University cannot guarantee that an employee will be returned to his or her original job. Should an employee be unable to return to work after being granted sick leave without pay for one year, the employee will be terminated.
Other Types of Leave
For other types of Leave, please check with Benefits Office.
2024 Winter Break Form
The University will be closed December 23, 2024, through January 3, 2025. In order to be compensated for December 27, 2024, through December 31, 2024, and January 2, 2025, through January 3, 2025, benefits eligible employees are required to use vacation,unscheduled holiday or approved sick time.
The Time & Absence Team will automatically deduct (populate) vacation (annual leave) hours from the vacation balance of benefits-eligible employees for each day that is not a recognized GSU Holiday, unless noted otherwise on this Winter Break Form. The WinterBreak form can be access by clicking this link – 2024 Winter Break Form
Please be aware that some areas such as Police and Animal Care will be operational during this time.
The form will be managed through workflow this year. All approved forms must be completed through workflow by end of day, Friday December 2, 2024.
Winter Break Compensation Guidelines
- In order to be compensated for December 27, 2024, through December 31, 2024, and January 2, 2025, through January 3, 2025, benefits eligible employees are required to use vacation, unscheduled holiday or approved sick time.
- 8 hours of vacation time or a prorated amount of vacation time for benefits-eligible employees with less than a 1.0 FTE will be paid for each day unless otherwise requested.
- 8 hours of vacation will be deducted from your vacation balance and paid to you unless an exception is selected from the list below. An employee who has documentation for upcoming medical appointment/procedures may request sick time be used in lieu of vacation hours.
- Please be aware that if your vacation/unscheduled holiday and/or sick bank balance is not sufficient enough to cover the requested hours, you will be uncompensated for any hours that your designated leave bank cannot cover.
Any questions should be directed to [email protected].
Office Hours
Monday-Friday,
8:00 a.m.-4:45 p.m.
Office Location
One Park Place South
Suite 330
Tel: 404-413-3302
Fax: 404-413-3301
Contact:
Create a Payroll Service Request by clicking hereor logging onto https://gsutech.service-now.com/esc
Mailing Address
Payroll Office
Georgia State University
P.O. Box 3982
Atlanta, GA 30302