Time and Absence

Time Reporting

Timely and regular attendance is an expectation of performance for all employees.

To ensure adequate staffing, positive employee morale, and to meet expected productivity standards throughout the organization, employees will be held accountable for adhering to their workplace schedule.

Click here, you can find videos and job aids to help you learn How to Report Your time.

Report and Request Time Off

Employees with regular employment status at the institute are eligible to receive and are required to report leaves and absences.

To report your absences and leaves select the Time and Absence tile in Employee Self-service in OneUSG Connect. For helpful tutorials and related job aids, Click here.

Holidays

Georgia State University observes thirteen (13) paid holidays during a calendar year. Student assistants, graduate assistants, part-time instructors, and temporary non-students are not eligible to receive holiday pay. To receive pay for the holidays, an employee must be in pay status the day before and the day after the holiday.

Scheduled holiday time will be pre-populated for each employee by the payroll office. The scheduled holidays recognized by Georgia State University are as follows:

2024/2025 Holidays Schedule

Vacation

Vacation time must be approved in advance by the supervisor before it may be taken.

Eligibility

Regular, full-time and part-time benefits-eligible employees are eligible to accrue vacation hours. Full- time employees accrue 10 hours vacation per month for the first five years of employment. After the completion of the 5th year of service, vacation will accrue at 12 hours per month. Employees with 10 or more years of service will accrue at 14 hours per month.

Regular Employees working at least one-half time but less than full time earn and accrue vacation hours in an equivalent ratio to their percentage of time employed.

An employee must be hired on or before the 15th of the month to accrue leave for that month. Leave is accrued on the last working day of the month.

Carryover of Unused Vacation Days

On December 31 of each calendar year, each employee's leave record shall be adjusted to reflect no more than 45 days (360 hours) of accrued vacation/vacation.

Sick Leave

Regular, full-time and part-time benefits-eligible employees are eligible to accrue sick leave hours. Full-time employees accrue 8 hours of sick leave per month

Employees, who work at least 30 hours a week are allowed to use five (5) days of accrued sick leave to care for an immediate family member. Employees are not to perform University related tasks while on sick leave.

Sick Leave without Pay

Any employee unable to return to work after exhausting all accumulated sick leave and accrued vacation leave may request sick leave without pay for a period not to exceed one year. This additional sick leave without pay may be granted at the discretion of the department.

If additional sick leave is approved by the department, the employee will have the option to continue his or her group insurance benefits while on sick leave. The institution will continue to pay its share of the cost for such period, but the employee must continue to pay his or her share of premiums.

Upon return from approved, unpaid sick leave, the employee will be restored to his or her original position, or to an equivalent job with equivalent pay, benefits, and other employment terms and conditions. Georgia State University cannot guarantee that an employee will be returned to his or her original job. Should an employee be unable to return to work after being granted sick leave without pay for one year, the employee will be terminated.

Other Types of Leave

For other types of Leave, please check with Benefits Office.

2023 Winter Break Form

2023 HOLIDAY AND WINTER BREAK FAQS

Winter Break 2023 Form

The University will be closed December 18, 2023, through January 1, 2024. In order to be compensated for December 18, 2023, through December 22, 2023, and December 29, 2023, benefits eligible employees are required to use their vacation, unscheduled holiday or approved sick time.

The Time & Absence Team will automatically deduct (populate) vacation (annual leave) hours for the vacation balance of benefits-eligible employees for each day that is not a recognized GSU Holiday, unless noted otherwise on this Winter Break Form.

The recognized GSU Holidays, in which holiday time will be paid are December 25, 2023, through December 28, 2023, and January 1, 2024.

Please be aware that some areas such as Police and Animal Care will be operational during this time.
Employee Name*
First Last
Employee ID (7 Digits - Not Panther ID)*
Employee's Email*
Department ID
Department Name*
College Name
Today's Date*
Date Format: MM slash DD slash YYYY
Winter Break Compensation 8 hours of vacation time or a calculated amount of vacation time for benefits-eligible employees with less than a 1.0 FTE will be paid for each day unless otherwise requested.
12/18/2023
8 hours of vacation will be deducted from your vacation balance and paid to you for 12/18/2023 unless an exception is selected from the list below.
Number of vacation hours not to use because the employee is working during the break.
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee is using available unscheduled holiday time during the break.
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee is using approved sick time during the break (documentation is required and should be attached below)
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee wishes to be uncompensated during the break.
Please enter a number from 0 to 8.00.
12/19/2023
8 hours of vacation will be deducted from your vacation balance and paid to you for 12/19/2023 unless an exception is selected from the list below.
Number of vacation hours not to use because the employee is working during the break.
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee is using available unscheduled holiday time during the break.
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee is using approved sick time during the break (documentation is required and should be attached below)
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee wishes to be uncompensated during the break.
Please enter a number from 0 to 8.00.
12/20/2023
8 hours of vacation will be deducted from your vacation balance and paid to you for 12/20/2023 unless an exception is selected from the list below.
Number of vacation hours not to use because the employee is working during the break.
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee is using available unscheduled holiday time during the break.
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee is using approved sick time during the break (documentation is required and should be attached below)
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee wishes to be uncompensated during the break.
Please enter a number from 0 to 8.00.
12/21/2023
8 hours of vacation will be deducted from your vacation balance and paid to you for 12/21/2023 unless an exception is selected from the list below.
Number of vacation hours not to use because the employee is working during the break.
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee is using available unscheduled holiday time during the break.
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee is using approved sick time during the break (documentation is required and should be attached below)
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee wishes to be uncompensated during the break.
Please enter a number from 0 to 8.00.
12/22/2023
8 hours of vacation will be deducted from your vacation balance and paid to you for 12/22/2023 unless an exception is selected from the list below.
Number of vacation hours not to use because the employee is working during the break.
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee is using available unscheduled holiday time during the break.
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee is using approved sick time during the break (documentation is required and should be attached below)
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee wishes to be uncompensated during the break.
Please enter a number from 0 to 8.00.
12/29/2023
12/29/23 8 hours of vacation will be deducted from your vacation balance and paid to you for 12/29/2023 unless an exception is selected from the list below.
Number of vacation hours not to use because the employee is working during the break.
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee is using available unscheduled holiday time during the break.
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee is using approved sick time during the break (documentation is required and should be attached below)
Please enter a number from 0 to 8.00.
Number of vacation hours not to use because the employee wishes to be uncompensated during the break.
Please enter a number from 0 to 8.00.
Upload Doctor Note for Requested Sick time Usage. Please do not upload sensitive information.
Employee Acknowledgment: I acknowledge that I understand by requesting a deletion of my vacation hours I will not be paid for the hours the University is closed for non-recognized GSU holidays.

In order to be paid without using my vacation hours for the non-recognized GSU holidays, I must be approved to work or have identified alternate compensable hours above. The alternate compensable hours identified above must have enough available hours to cover the hours that I have requested, or I will be uncompensated.

An employee on FMLA or who has documentation for upcoming medical procedures may request sick time be used in lieu of vacation hours.
Please type Your Name to Acknowledge*
This form will be sent to your supervisor for review and approval.
Supervisor's Name*
First Last
Supervisor's Email*
After you click “submit”, this form will be routed to your supervisor for review and approval. Supervisors, please review the approved form with your HRO, if necessary. Once your supervisor approves your request, the supervisor MUST forward this form to [email protected], no later than 5:15 pm on December 4, 2023. Should you have questions, please contact [email protected]

Office Hours

Monday-Friday,
8:00 a.m.-4:45 p.m.

Office Location

One Park Place South
Suite 330
Tel: 404-413-3302
Fax: 404-413-3301
Contact:
Create a Payroll Service Request by clicking hereor logging onto https://gsutech.service-now.com/esc

Mailing Address

Payroll Office
Georgia State University
P.O. Box 3982
Atlanta, GA 30302

Main navigation

Time and Absence

Time Reporting

Report and Request Time Off

Holidays

Vacation

Sick Leave

Other Types of Leave

Winter Break 2023 Form

12/18/2023

8 hours of vacation will be deducted from your vacation balance and paid to you for 12/18/2023 unless an exception is selected from the list below.

12/19/2023

8 hours of vacation will be deducted from your vacation balance and paid to you for 12/19/2023 unless an exception is selected from the list below.

12/20/2023

8 hours of vacation will be deducted from your vacation balance and paid to you for 12/20/2023 unless an exception is selected from the list below.

12/21/2023

8 hours of vacation will be deducted from your vacation balance and paid to you for 12/21/2023 unless an exception is selected from the list below.

12/22/2023

8 hours of vacation will be deducted from your vacation balance and paid to you for 12/22/2023 unless an exception is selected from the list below.

12/29/2023

12/29/23 8 hours of vacation will be deducted from your vacation balance and paid to you for 12/29/2023 unless an exception is selected from the list below.

Office Hours

Office Location

Mailing Address