GSU Taxable Merchandise Fringe Procedures
In order to be compliant with the USG guidelines on taxable fringe benefits, GSU is immediately implementing the GSU Taxable Merchandise Fringe Policy.
This policy specifically focuses on merchandise. However, it should be known that generally, fringe benefits are taxable to the employee, unless specifically stated otherwise within IRS regulation. They are any property or service that an employee (including certain independent contractors ) receives in lieu of, or in addition to, regular compensation. They can take many forms. Examples include (but are not limited to) items such as gift certificates, athletic tickets, certain club memberships, spouse/companion travel, automobiles, awards and/or prizes, etc.
If your Department issues GSU logo merchandise, or any other items such as gift certificates/gift cards or athletic tickets, to name a few, Payroll will need to be notified via the Taxable Merchandise Reporting Form Listed below by the 10th of each month. In addition, upon issuance of the merchandise the employee should be made aware that the fair market value of the merchandise will be reported to Payroll and will become taxable to the employee at a future date, typically during the calendar year. Please see the Taxable Merchandise Fringe Policy for further details.
Should you have any questions, please do not hesitate to contact Payroll by logging onto Service Now Ticket -or using the website URL (https://gsutech.service-now.com/esc) or calling us at 404-413-3302.
As an employee of Georgia State University, you are required to set up and maintain an accurate direct deposit account to receive payroll payments.
You may receive your first paycheck as a physical check, but then you MUST complete the direct deposit set up. You can view the policy here: Board of Regents Direct Deposit Policy
To complete the direct deposit set up, please login to your OneUSG Connect account. If you need assistant contact the Payroll Office.
All paystubs are electronic; no paper paystubs are issued with direct deposit transactions. You can view and print your electronic direct deposit advice in the employee self-service portal under the pay tile and then selecting the desired pay statements.
Detailed instruction can be found here: How to Set Up Payroll Direct Deposit.
If an employee has been overpaid, contact Payroll Services as soon as possible. Often, an overpayment can be corrected by recalling the direct deposit or stopping the pay check, and then re-issuing a corrected pay transaction.
Payroll Services will work with the employee to make sure that the correction is made in a way that does not expose the employee to overdrawn bank accounts or other hardship.
If a pay check or direct deposit transaction cannot be reversed, Payroll Services will work with the Bursar's office to set up a receivable account that will need to be paid within 30 days by the employee. Payroll Services will inform the employee that such an account has been created as well as send documentation on payment options and methods.
If an employee has not received their paycheck in the mail. Pull backs/stop payments on direct deposits can only be done within 5 business days of the paycheck date, and require a service request to be opened by clicking here or logging onto https://gsutech.service-now.com/esc and clicking on the Payroll General Inquiry or Payroll Discrepancy option.
Welcome to the Online Clearance Form webpage. The Clearance Form is used to help Faculty and Staff employees return borrowed equipment and pay outstanding fines when ending employment. To access the Adobe Sign form, you need to login with your campus ID and password.
Log In: 404-413-4357
Payroll Questions: 404-413-3360
For questions about equipment and fines, please contact the area directly
Panther Card: 404-413-9508
Key Control: 404-413-3233
8:00 a.m.-4:45 p.m.
Georgia State University
P.O. Box 3982
Atlanta, GA 30302