Financial Services

The Asset Management team is responsible identifying and accounting for all university's capitalized assets and small value equipment according to the rules and regulations of the University System of Georgia (USG) and the Department of Administrative Services (DOAS). We ensure that purchases, dispositions, and transfers are made in accordance with university requirements, applicable state and federal laws, and any other statutory guidelines for the effective management of tangible, movable equipment in the custody of the university.

Our asset management responsibilities also involve inventory control, which includes overseeing a centralized perpetual inventory system that complies with state law; providing reporting for insurance purposes; and maintaining internal control of assets. We ensure that all non-consumable and non-expendable equipment having a life expectancy of three or more years, and an item acquisition greater than or equal to $3,000 in cost is properly tagged and recorded. We are also responsible for coordinating a periodic physical equipment inventory on a yearly basis with Department Inventory Custodians.

• Asset Management Training (March 2022 Asset Management Training Presentation)
• Asset Management Training Recording (March 2022)
• Controlled Asset Procedure 
• Asset Management User Guide
• Property Control Policies and Procedures
• Category Code to Account List
• Equipment Transfer Procedure
• Surplus Transfer Request Form
• Surplus Requisition Form
• Asset Management FAQs
• Lost or Stolen Asset(s) Procedure

The mission of the Office of Budget & Planning is to provide excellent customer service by assisting the university community in maximizing the utilization of fiscal resources in a manner that is consistent with guidelines established by the Board of Regents of the University System of Georgia, as well as federal, state and local government agencies. Through these efforts, the department supports the university’s goal of becoming a leading urban research institution.

The Office of Disbursement Services reviews claims and demands against the university and makes payment on the university’s legally incurred obligations for travel, materials and services. The office also provides accounting and reporting on stewardship of property and restricted funds.

The GSU Travel Services is the hub for state approved business travel and is a division of the Office of Disbursements. Designed as a one-stop to assist with all aspects of a trip – from planning to reimbursement, its Travel Team helps navigate you through the travel process. The Travel Team members are available to answer questions by phone or email, to provide information to GSU employees related to travel policies and procedures. Specific support is provided in the use of Concur/Travel Inc., which is the web-based travel application used for booking. Our goal is to assist travelers from the start to prepare for safe, cost-effective travel on behalf of the university, and end by returning your reimbursable expenses in a timely and efficient manner.

The GSU Travel Services is the hub for state approved business travel and is a division of the Office of Disbursements. Designed as a one-stop to assist with all aspects of a trip – from planning to reimbursement, its Travel Team helps navigate you through the travel process. The Travel Team members are available to answer questions by phone or email, to provide information to GSU employees related to travel policies and procedures. Specific support is provided in the use of Concur/Travel Inc., which is the web-based travel application used for booking. Our goal is to assist travelers from the start to prepare for safe, cost-effective travel on behalf of the university, and end by returning your reimbursable expenses in a timely and efficient manner.

The Office of Enterprise Risk Management works within the University community to create a sustainable process to identify, assess, and prioritize risks across the enterprise to facilitate attainment of key organizational objectives and minimize uncertainty.

The Office of Financial Reporting and Asset Accounting Services is responsible for various financial reporting and recording duties as well as safeguarding university equipment and capital assets.

The Office of Revenue, Receivable and Cashiering Services (RRCS) – Manages the approved campus E-commerce system (TouchNet Marketplace) used for sale of products and services by credit card.

Georgia State University (GSU) Marketplace provides an easy, campus-wide e-commerce framework for campus merchants to create, manage and operate online storefronts, registration sites, and secure payment pages through a TouchNet application called Marketplace. The hosted application is a Payment Card Industry (PCI) compliant solution for accepting online payments.

Panther Mart is Georgia State University’s online catalog and ordering e-procurement application. This electronic requisitioning tool helps Georgia State’s faculty and staff comparison-shop online for the best prices from various catalogs, create a purchase requisition, submit requisitions for approval and acknowledge receipt of goods.This is made available by seamlessly integrating SciQuest’s HigherMarkets catalog and invoicing functionality with our PeopleSoft purchasing module. This user-friendly application allows for quick and easy order placement, improved expense management and greater flexibility for purchases at year end.

Payroll, Time and Absence

Purchasing and Business Services includes the Purchasing Department, Property Control, Central Receiving, Surplus Property and Facilities Warehouse.university’s goal of becoming a leading urban research institution.

The Office of Revenue, Receivable and Cashiering Services (RRCS) provides accurate and timely reconciliations and financial reporting for student tuition, fees and financial aid programs along with administering university cashiering and credit card processing activities.

Student payments can be submitted online via PAWS or by mail.

Online payment options (via PAWS):
Webcheck (no fee)
Debit/Credit card (2.85% convenience fee)

Mail Options:
Send check/money order payments (for ALL campuses) to:

Georgia State University
Attn: Cashiering Services
P.O. Box 5099
Atlanta, GA 30302-5099

Please include student’s name and Panther ID number on the check/money order

Marta Sales:
MARTA ticket sales at the Perimeter campuses end on the 10^th of the month.
For more information - https://parking.gsu.edu/transportation/alternative-transportation/ .

The mission of the Office of Spectrum Systems is to provide ongoing administrative application support and maintenance to the university community to ensure the continued operation of the University’s administrative systems. This office is committed to reaching this goal in five ways: maximizing the efficiency and effectiveness of University business processes, performing software upgra des and fixes for applications and processes, testing and evaluating new application software, educating and training employees on the University’s financial and human resources systems and maintaining an accurate, up-to-date and secure software environment to support the academic and administrative needs of the institution.

The Technology Manager – Comptroller’s Office develops technology solutions (hardware, software and data analysis) for the departments that report to the Comptroller’s Office, coordinates audit examinations, and assists in preparation of financial statements in accordance with generally accepted accounting principles.

Have a question or concern you'd like to address?  We'll happy to assist.